Base Module

Floors, wings, wards, rooms, staff, roles, and the shared resident record — set up once, used by every other module.

What it does

The base module contains the basic setup for your operations with floors/wings/wards/rooms, staff & role setup and basic resident profiles.

Define facility layout — Floors, Wings, Wards, Rooms
Create roles with editable permissions and add staff accounts
Maintain one resident profile per person with warning codes
Post role-scoped Company Notices to the staff dashboard

The staff and roles setup allow fine grain control over access to all the pages/buttons on the application. Staff can be setup with views into profiles with no modify ability. Roles can be setup for quick selection of options across all modules.

What you get

The structure every other myResidentCare module builds on.

Facility Structure

Define Floors, Wings, Wards, and Rooms — pick whichever ones apply to your site, and the system adapts. This layout is the foundation every other module references.

Roles & Permissions

Built-in roles (limited, staff, dietitian, manager) ship ready to use. Every permission on every role is editable per facility — tune access to match how your team actually works.

Resident Records

One resident profile per person, with warning codes that surface on the resident list, in tray labels, and in activity views. Search includes archived residents when you need to find them.

Company Notices

Post notices to the staff dashboard scoped to who sees them — useful for alerts, shift updates, and policy changes. Set start and end dates, and target by role.

How it works

Four steps from facility setup to fully operational — facility, people, residents, then go live.

Lay out the facility

Define the structural hierarchy your site uses — Floors, Wings, or Wards (the system shows only the options you choose), and Rooms beneath them. Dining Rooms are configured here too.

Floors / Wings / Wards
Rooms beneath each
Dining rooms

Add staff and roles

Pick from the built-in roles or edit them. Add staff accounts, assign roles, and each person logs in with their own credentials and access level.

Built-in roles, editable
Per-staff login
Role-targeted access

Set up residents

Create a resident profile with floor, wing, room, and any warning codes (these propagate to tray labels and activity views). Other modules read from this same record.

Quick-edit profiles
Warning codes propagate
Audit trail of edits

Post notices & go live

Post any startup announcements (cutover dates, training reminders) as Company Notices, scoped to the roles that need them. Staff see them on their dashboard when they log in.

Role-scoped notices
Date-bounded display
Dashboard integration

Roles that match your facility

myResidentCare ships with four built-in roles — limited, staff, dietitian, and manager — already configured with sensible defaults. Every permission on every role is editable per facility, so you're not locked in but you also don't start from scratch.

Add a custom role for an evening supervisor, a per-diem nurse, or an administrator with read-only access — whatever your facility actually needs. Permission changes take effect immediately, no per-user reconfiguration.

Diet Profile access is typically restricted to dietitians and managers. Activity and Company Notices can be scoped by role too, so kitchen-only staff don't see clinical notices and clinical staff don't see role-irrelevant alerts.

Why the Base Module?

The foundation under every other module — editable roles, propagated warning codes, and notices scoped to the staff who need them.

Built-in roles you can actually edit

myResidentCare ships with limited, staff, dietitian, and manager roles already configured. Every permission on every role is editable per facility — you're not locked into the defaults, but you don't have to build from scratch either.

Warning codes follow the resident everywhere

A resident's warning codes (e.g. exit-seeking, aggressive behaviors) are set once on their profile. From then they show on the resident list, on tray labels, and in activity views — staff see the same risk indicator at every touchpoint.

Company notices are role-scoped, not broadcast

Notices can be limited by role and by date range, so a clinical notice doesn't show up for kitchen-only staff, and a one-day reminder expires on schedule.

Frequently asked questions

Common questions from facility administrators adopting myResidentCare.

What roles are built in?

myResidentCare ships with limited, staff, dietitian, and manager roles already configured. Every permission on every role is editable per facility, so you can match access to how your team actually works.

What's in a resident profile vs their diet record?

The Base Module profile is the shared identity — name, room, warning codes, and audit-logged changes. The Diet and Activity modules add specialized fields (texture, allergens, participation scores) that don't belong in the core profile.

How do I set up my facility's structure?

In the Base Module, you pick whichever structural options your site uses — Floors, Wings, or Wards. Rooms are then defined beneath each. Dining Rooms are configured the same way. The setup is the foundation every other module references.

How do warning codes work?

Set warning codes (e.g. exit-seeking, aggressive behaviors) on the resident profile. They surface as visual indicators on the resident list, on tray labels, and in activity views so staff see them at every touchpoint without referring back to the system.

Can I archive a resident without deleting them?

Yes. Residents can be archived rather than deleted, and search can include archived residents when you need to find them. The audit trail and history are retained with the record.

What are Company Notices?

Quick-to-author notices displayed on the staff dashboard, with start and end dates and optional role limits so they only show to the right staff. Useful for shift updates, policy changes, and time-bound alerts.

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