Privacy Policy
Last Updated: 2026-04-05
This Privacy Policy explains how we collect, use, and protect information across our three platforms: our Website, Android Mobile Application, and SaaS Application. By using our services, you agree to the practices described in this policy.
1. Website
Data Collection and Use
- Our WordPress website primarily uses generic tracking cookies (such as those provided by Google Analytics) for the purpose of gathering non-personal, aggregate usage data.
- We do not collect personally identifiable information directly through the website unless voluntarily provided.
Cookies and Tracking
- We employ cookies to monitor website traffic and improve the user experience. These cookies are used solely for analytics and do not track sensitive personal data.
Third-Party Services
- Google Analytics may be used on our site to provide insights on visitor behavior. This data is collected in accordance with Google’s policies and is anonymized.
2. Android Mobile Application
User Authentication and Data Usage
- The app requires users to sign in using their email and password. This information is used for authentication and account access and is securely stored in our systems.
- After authentication, a Firebase Cloud Messaging (FCM) token is generated to facilitate secure communication and notifications within the app.
Data Transmission and Security
- All data exchanged between the app and our backend services is transmitted over secure, encrypted connections.
- The app retrieves scheduling and activity data from our SaaS system using the FCM token, ensuring a seamless and secure user experience.
3. SaaS Application
Resident Data Collection
- The SaaS application is designed for care home staff to manage resident information. Data entered may include the resident’s name, optional email address, date of birth, dietary requirements, recreation activity records, and other details relevant to care operations.
- This data is manually input by care home staff and is used solely for managing resident care and operations.
Data Security and Retention
- We maintain resident data on secure systems with industry-standard encryption and other technical safeguards. Each care home operates on a dedicated, isolated system to ensure data confidentiality.
- Data is retained for as long as required for care operations and while the organization maintains an active account. For any updates or corrections to personal information, residents (or their guardians) are required to contact the care home directly.
Data Retention and Deletion
myResidentCare is a business-to-business application used by care organizations. Data entered into the system is managed at the organization level and not by individual end users.
Data Retention
We retain data for as long as an organization maintains an active account. This includes resident information, staff data, and operational records required for providing the service.
Data Deletion
- Data cannot be deleted on a per-user basis within the application.
- Data is deleted when an organization’s account is terminated or upon request from the organization.
Organizations may request deletion of their data by contacting: support@smzsolutions.com
Upon request, the organization’s data will be permanently deleted within a reasonable timeframe (typically within 30 days), unless retention is required for legal or operational purposes.
Some data may remain in secure backups for a limited period before being permanently deleted.
End Users (Residents and Staff)
If you are using myResidentCare through an organization, you must contact your organization directly regarding access to or removal of your personal data.
General Provisions
Contact Information: If you have questions or concerns about this Privacy Policy or our data practices, please contact us at info@myresidentcare.com.
User Rights: While direct data modification via our systems is not available, individuals may contact their care home for any inquiries or requests regarding their personal information.
Policy Changes: We may update this Privacy Policy from time to time. Any changes will be posted on our website and become effective immediately upon posting.