Adult Day Program Software

Attendance tracking that drives billing. Engagement scoring for care plans. Family calendars that build trust. Built for adult day centers and adult day health programs.

Start Free Trial See Activity Module

The short answer

Adult day program software replaces paper sign-in sheets, manual attendance logs, and disconnected activity calendars with a system that tracks attendance (which drives Medicaid/reimbursement billing), logs participation with engagement scoring, documents care plan progress, and shares calendars with families — all in one platform. Built for adult day centers and adult day health programs serving 20-100+ participants.

  • Billing-ready attendance with status codes + timestamps + logged-by
  • 1-3 engagement scoring with 30-day trend graphs for care plans
  • IDDSI texture diets, tray labels, weight alerts for dysphagia
  • Family-shareable calendars, referral pipeline tracking

Most programs are running within a week. The base setup (program spaces, staff, participants with funding sources) takes the most time; modules are added as needed. We help move data from spreadsheets during onboarding.

What the platform includes

Four modules. The adult day workflow uses Activity + Base + Diet most heavily.

Billing-Ready Attendance

Log status codes + engagement scores at each session. Daily/monthly reports with timestamps and logged-by — audit-ready for Medicaid, VA, and private-pay billing. Data exports included.

Engagement Trend Reports

Per-participant 30-day engagement graphs for care plan reviews. Spot participation drops early. Export for interdisciplinary team meetings and funder reports.

Meals & Dysphagia Tracking

IDDSI texture levels, filtered tray labels, meal intake logging with percent-consumed + NPO/Refused. Weight alerts with custom thresholds for nutrition risk.

Referral & Intake Pipeline

Track referrals from case managers, hospitals, and families. Customizable intake stages, funding source tracking (Medicaid waiver, VA, private pay), one-step conversion to participant record.

How it works

Three steps from program setup to billing-ready documentation.

01

Set up program areas and activities

Define your spaces (main room, dining room, therapy room, quiet room). Create activity templates for each program type — exercise, cognitive, social, ADL training — with default durations and repeat patterns.

  • Spaces/rooms in clicks
  • Activity templates by type
  • Repeating schedules
02

Add staff and participants

Create staff accounts with built-in roles (limited, staff, dietitian, manager). Add participants with funding source, dietary needs, and transportation info. All searchable and filterable.

  • Built-in roles
  • Funding source tracking
  • Dietary needs in profile
03

Log attendance, run billing reports, share with families

Staff log participation at each session with status + engagement score. Run daily attendance reports for billing submission. Generate engagement trend graphs for care plan reviews. Share calendars with families.

  • Point-of-care logging
  • Billing-ready daily reports
  • Family calendar share

Frequently asked questions

Common questions from adult day program directors.

What is adult day program software?

Adult day program software replaces paper sign-in sheets, manual attendance logs, and disconnected activity calendars with a system that tracks attendance (which drives Medicaid/reimbursement billing), logs participation with engagement scoring, documents care plan progress, and shares calendars with families — all in one platform. Built for adult day centers and adult day health programs serving 20-100+ participants.

How does attendance tracking work for billing?

The Activity Module logs participation with status codes (Present, Absent, Sick, Sleeping, Choose-not-to-attend) plus 1-3 engagement scoring. Daily and monthly reports show every entry with timestamps and logged-by attribution — audit-ready for Medicaid, VA, and private-pay billing. Data exports for billing submission and grant reporting.

Can we track care plan goals and progress?

Yes. Each participant's activity participation feeds engagement trend reports (30-day graphs) that show participation quality over time. Notes on each log entry capture qualitative progress. These reports support interdisciplinary care plan reviews and quarterly updates required by funders.

What about meals and nutrition tracking?

The Diet Module handles IDDSI texture levels and fluid thickness for participants with dysphagia. Print tray labels filtered by diet type. Log meal intake with percent-consumed buttons and NPO/Refused statuses per dining area. Weight monitoring with configurable alerts catches nutrition risk early.

Can families see schedules and participation?

Day, week, and month calendar views are shareable with families. Families can see what activities are scheduled and when. This reduces "what did Dad do today?" calls and builds confidence in the program.

Does it handle transportation?

For transportation management, most adult day programs use a dedicated dispatch tool alongside myResidentCare. Company Notices can communicate organization-wide alerts (like weather closures) to staff, but it's not a transportation dispatch system.

Ready for attendance that pays for itself?

30-day free trial. No credit card required.

Start Free Trial