Board & Care Management Software

Built for 6-16 bed residential care homes. Replace binders and spreadsheets with one platform for residents, meals, activities, and move-ins.

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The short answer

Board & care management software replaces the paper binders, spreadsheets, and whiteboards that small residential care homes (6-16 beds) use daily. It combines resident records, diet tracking, activity logging, and move-in management in one system — designed for owner-operators who make buying decisions directly.

  • Built for board-and-care, residential care homes, and small ALFs (6-16 beds)
  • One resident record feeds diet, activity, and lead modules — no double-entry
  • IDDSI diet tracking, printable tray labels, weight alerts, engagement scoring
  • Free trial; owner-operator pricing, no contracts

Most homes are running within a week. The base setup (facility structure, staff, residents) takes the most time; modules are added as needed. We help move data from spreadsheets during onboarding.

What the platform includes

Four modules. Pick what you need today, add the rest as you grow.

Resident Records

One profile per resident with warning codes and audit-logged changes. Shared across diet, activity, and leads — no double-entry.

Diet & Nutrition

IDDSI texture levels, printable tray labels, bulk meal intake logging, weight alerts with custom thresholds. Kitchen-to-tray workflow in one screen.

Activities & Engagement

Repeating schedules, participation logging with status codes, 1-3 engagement scoring, 30-day trend reports. Built for small activity programs.

Leads & Waitlist

Capture inquiries, customize pipeline stages, filter waitlist by care needs and room type, one-step conversion to resident with history intact.

How it works

Three steps from setup to daily operations.

01

Set up your home

Define your structure — floors, wings, rooms, dining rooms. Add dining rooms for tray-label filtering. The system adapts to whatever layout your license requires.

  • Floors / wings / rooms
  • Dining rooms for tray labels
  • Matches your license
02

Add staff and residents

Create staff accounts with built-in roles (limited, staff, dietitian, manager) — every permission editable. Add residents with warning codes that surface everywhere.

  • Editable roles
  • Warning codes propagate
03

Go live — modules as needed

Start with Base Module for records. Add Diet for meals and tray labels. Add Activity for engagement tracking. Add Leads for move-in pipeline. Each reads from the same resident record.

  • Modular adoption
  • No double-entry
  • 30-day free trial

Frequently asked questions

Common questions from board-and-care owners evaluating software.

What is board & care management software?

Board & care management software replaces the paper binders, spreadsheets, and whiteboards that small residential care homes (often 6-16 beds) use daily. It combines resident records, diet tracking, activity logging, and move-in management in one system — designed for owner-operators who make buying decisions directly.

How is this different from enterprise EHRs?

Enterprise EHRs are built for 100+ bed chains with IT departments. myResidentCare is built for the board-and-care owner who needs to be running this week. No implementation fees, no per-bed pricing, no multi-year contracts. You set up your facility structure, add residents, and start logging meals and activities the same day.

Can it handle our licensing requirements?

myResidentCare supports the documentation board-and-care homes need: resident profiles with warning codes, weight monitoring with alerts, and audit trails on every edit. You configure the fields to match your state's licensing checklist.

What about diet and nutrition tracking?

The Diet Module handles IDDSI texture levels (regular through pureed), fluid thickness, allergies, and portion control. Print tray labels and tent cards filtered by diet type — staff see exactly what each resident gets at the tray line. Meal intake logging uses percent-consumed buttons plus NPO/Refused statuses, grouped by dining room.

Can we track activities and engagement?

Yes. The Activity Module lets you schedule repeating activities (daily, weekly, monthly), log participation with status codes (Present, Absent, Sick, Sleeping, Choose-not-to-attend), and score engagement 1-3. Reports show per-resident engagement trends over 30 days — useful for care plans and family updates.

How does move-in/lead tracking work?

The Leads Module tracks inquiries from first call through move-in. Customize stages (Inquiry, Tour, Deposit, Waitlist, Move-In Ready), filter waitlist by care level and room type, and convert to a resident record with one "Move In" task — all history transfers automatically.

Ready to replace your binders?

30-day free trial. No credit card required.

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