Group Home Management Software for DD Waiver & Supported Living

Resident records, attendance tracking, ISP goal documentation, and Medicaid-ready reports — built for 4-16 bed homes.

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The short answer

Group home management software replaces the paper logs, spreadsheets, and disjointed tools that DD waiver and supported living providers use. It combines resident records, attendance/participation tracking, and Medicaid billing documentation in one system — designed for the program director who manages 4-16 bed homes.

  • Built for group homes, ICF/IID, and supported living (4-16 beds)
  • ISP/IEP goal tracking via participation logging with engagement scoring
  • Medicaid-ready attendance reports with timestamps and logged-by attribution
  • Multi-home support with isolated data

Most programs are running within a week. The base setup (home structure, staff, residents with ISP goals) takes the most time; modules are added as needed. We help move data from spreadsheets during onboarding.

What the platform includes

Four modules. Pick what you need today, add the rest as you grow.

Resident Records + Warning Codes

One profile with warning codes (Yellow: Exit Seeking, Purple: Aggressive) and audit trails. Shared across attendance, diet, and leads — no double-entry.

Attendance & Participation

Log status codes + 1-3 engagement scores at each activity. Daily/monthly reports with timestamps and logged-by — audit-ready for Medicaid waiver billing.

Engagement Trend Reports

Per-resident 30-day engagement graphs for ISP reviews. Spot participation drops early. Export data for quarterly reports and grant compliance.

Referral & Admission Tracking

Track referrals from case managers, filter by funding source (Medicaid waiver, private pay), customize admission stages, one-step conversion to resident record.

How it works

Three steps from waiver setup to compliant documentation.

01

Configure per waiver requirements

Set up your home structure (rooms, common areas). Add warning codes and funding sources. The system adapts to whatever layout your license requires.

  • Warning codes propagate
  • Funding source tracking
  • Matches your license
02

Add staff and residents

Create staff accounts with built-in roles (limited, staff, dietitian, manager) — every permission editable. Add residents with warning codes and funding info. All fields searchable and filterable.

  • Editable roles
  • Funding source tracking
  • Warning codes propagate
03

Log attendance and run compliance reports

Staff log participation at activities with status + engagement scores. Run daily/monthly attendance reports for billing. Generate engagement trend graphs for ISP reviews. Export for auditors.

  • Point-of-care logging
  • Medicaid-ready reports
  • ISP review graphs

Frequently asked questions

Common questions from group home directors and program coordinators.

What is group home management software?

Group home management software replaces the paper logs, spreadsheets, and disjointed tools that DD waiver and supported living providers use. It combines resident records, attendance/participation tracking, and Medicaid billing documentation in one system — designed for the program director who manages 4-16 bed homes.

Does it support ISP/IEP goal tracking?

The Activity Module tracks participation in goal-directed activities with status codes and 1-3 engagement scoring. Each resident's engagement trend report shows 30-day participation patterns — useful for ISP reviews and quarterly reporting. Notes on each entry capture qualitative progress that supports ISP documentation.

How does attendance tracking work for Medicaid billing?

The Activity Module logs participation with status codes (Present, Absent, Sick, Sleeping, Choose-not-to-attend) plus engagement scores. Daily and monthly reports show every entry with timestamps and logged-by attribution — audit-ready for Medicaid waiver billing. Data exports for grant and waiver reporting.

Can we track health data?

The Base Module resident profile includes warning codes (Yellow for Exit Seeking, Purple for Aggressive behaviors) that surface on the resident list and in activity views so every staff member sees them at the point of care. Diet profiles track allergies and dietary needs.

What about staff communication?

Company Notices in the Base Module let you post organization-wide announcements — holiday events, fire drills, policy changes, or alerts — scoped by role and date range. Staff see relevant notices on their dashboard when they log in.

Does it work for multiple homes under one organization?

Yes. Each facility gets its own myResidentCare site with isolated data. Multi-facility organizations can add homes as they grow, with each home managing its own residents and staff.

Ready for audit-ready documentation?

30-day free trial. No credit card required.

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